Black Lane, Tankersley, S74 0DU (sat nav)
01226 744140
service@tankersleychurches.co.uk revkeith.hale@virgin.net

Privacy Policy

The Parish of St. Peter's Tankersley and St. Pauls Pilley

DATA PRIVACY NOTICE

 

The Parochial Church Council (PCC) of Tankersley St Peter’s Church

 

The PCC of Tankersley St Peter’s Church is committed to being transparent about how it collects and uses personal data and to meeting its data protection obligations.

 

What is personal data?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (2016/679 EU).

 

Who are we?

 

This Privacy Notice is provided to you by the PCC of Tankersley St Peter’s Church which is the data controller for your data. This means it decides how your personal data is processed and for what purposes.

 

What information do we collect?

 

The PCC collects and processes a range of information about you. Depending on your involvement in the church, this will include some or all of the following:

 

-your name, title, address and contact details, including email address and telephone number

-demographic information such as gender, age, date of birth, marital status, nationality, education, work histories, academic professional qualifications, hobbies, family composition and dependents:

-information about your next of kin, dependants and emergency contacts;

-information about your criminal record; details of voluntary activities you undertake at Tankersley St Peter’s Church

-information about medical or health conditions, including whether or not you have a disability or allergies for which the PCC needs to make reasonable adjustments;

-bank details, payment card numbers and gift aid declarations

-information provided in relation to weddings, baptisms and funerals

-work commitments and pattern /availabilities

 

The PCC may collect this information in a variety of ways

 

-Registers (Banns, Wedding, Confirmation and Burial)

-Registers (Groups associated with the church that you belong to)

-Contact details of compiled for a specific purpose i.e. member of a group, e.g- mothers union, ladies group, men’s group etc; on a rota e.g. sides person, cleaning, flowers etc

 

 

How do we process your personal data?

 

The PCC of Tankersley St Peter’s Church complies with its obligations under the General Data Protection Regulation (GDPR) by:

 

-keeping personal data up to date;

-storing and destroying it securely;

-not collecting or retaining excessive amounts of data;

-protecting personal data from loss, misuse, unauthorised access and disclosure;

-ensuring that appropriate technical measures are in place to protect personal data.

 

Why does the PCC of Tankersley St Peter’s Church process personal data?

 

We use your personal data for the following purposes:

-To enable us to meet all legal and statutory obligations which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules;

-To carry out comprehensive safeguarding procedures

-To minister to parishioners and provide pastoral and spiritual care

-To organise and perform ecclesiastical services such as baptisms, confirmations, weddings and funerals

-To deliver the Church’s mission to our community and to provide voluntary or charitable activities for the benefit of members of the community in the geographic area covered by the parish;

-To administer records of the members of the church

-To fundraise and promote the interests of the church and the charity

-To manage our employees and volunteers

-To maintain our own accounts and records (including the processing of donations and gift aid applications)

-To inform you of news, events, activities and services running at Tankersley St Peter’s Church and changes to those activities.

-To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals or other fundraising activities.

-To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services occurring in the diocese and in which you may be interested

-To process a grant or application for a role

 

Some special categories of personal data, such as information about health or medical conditions, is processed to allow appropriate action to be taken in the event of a medical emergency and to carry out employment law obligations such as those in relation to employees with disabilities.

 

The data we process is likely to constitute sensitive personal data because, as a church the fact that we process your data at all may be suggestive of your religious beliefs.

 

What is the legal basis for processing your personal data?

 

Most of our data is processed because it is necessary for our legitimate interests. An example of this is safeguarding to protect children and adults at risk.

 

Some processing is necessary for compliance with a legal obligation. For example, administering and publishing the electoral roll.

 

Other processing is necessary for the performance of a contract or entering into a contract. An example would be the hiring of a church hall.

 

Religious organisations are permitted to process information about religious beliefs to administer membership or contact details.

 

Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use. For example, your explicit consent so that we can keep you informed about news, events, activities and services in the parish and keep you informed about diocesan events.

 

Who has access to your data?

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. When there is a legitimate purpose or legal obligations or consent, your data will be shared with the Diocesan office. We will only share your data with third parties outside of the parish where it is necessary for the performance of our tasks or with your consent.

 

The parish may also share your data with third parties in the context of transfer of some or all of its business. In those circumstances the data will be subject to confidentiality arrangements.

 

The parish also shares the data of employees with third parties that process data on its behalf in connection with payroll, the provision of benefits including pensions and life assurance and the provision of occupational health services.

 

The parish will not transfer your data to countries outside the European Economic Area.

 

How does the PCC of Tankersley St Peter’s Church protect data?

 

The PCC of Tankersley St Peter’s Church takes the security of your data seriously. The PCC of Tankersley St Peter’s Church has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its office holders, employees and volunteers in the performance of their duties

 

 

Data will be stored in a range of different places, including

-Banns register

-Wedding register

-Baptism register

-Confirmation register

-Burial register

-Electoral roll

 

Hard copy or digital storage on password protected personal computers by those holding an identified office/role e.g. Incumbent, PCC secretary, church wardens, treasurer and those responsible for gift aid, safe guarding officer, electoral roll officer, editor of church magazine, Deanery synod representatives, group leaders, those responsible for rotas.

 

Where the PCC of Tankersley St Peter’s Church engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.

 

For how long does the PCC of Tankersley St Peter’s Church keep personal data?

 

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

 

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

 

Your rights

Unless subject to an exemption under the GDPR, you have the following rights as a data subject. You can:

-request a copy of your personal data which the PCC of Tankersley St Peter’s Church holds about you;

-request that the PCC of Tankersley St Peter’s Church corrects any personal data if it is found to be inaccurate or out of date;

-request your personal data is erased where it is no longer necessary for the PCC of Tankersley St Peter’s Church to retain such data;

-withdraw your consent to the processing at any time if the PCC of Tankersley St Peter’s Church is relying on consent as the legal ground for processing;

-request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller. (This only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means).

-request a restriction is placed on further processing where there is a dispute in relation to the accuracy or processing of your personal data,

-object to the processing of your data [This only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

-lodge a complaint with the Information Commissioners Office.

 

If you would like to exercise any of these rights, please contact The PCC secretary / the PCC of Tankersley St Peter’s Church.

 

If you believe that the PCC of Tankersley St Peter’s Church has not complied with your data protection rights, you can complain to the Information Commissioner, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, telephone number 0303 123 1113

 

Further processing

Where the PCC of Tankersley St Peter’s Church wishes to process existing personal data for a new purpose not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

Who we are

Our website address is: http://tankersleychurches.co.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements